Employer Recruiting Policies

To ensure the quality of services offered by Career Services and to limit the risk to Arizona State University students, alumni, and other users. To establish guidelines for all employer recruiting activities permitted by Career Services.

Employers are expected to maintain a positive, collaborative working relationship with ASU staff. That includes cooperation with ASU policies, guidelines and procedures, meeting necessary deadlines to ensure smooth operation of recruiting sessions, providing the job/company information and data requested, sharing hire data as requested, complying with the legal obligations of recruiters, and maintaining the confidentiality of student data as outlined in the Family Educational Rights and Privacy Act (FERPA).

All employer representatives are expected to support ASU policies, guidelines and procedures in all interactions with students. Employers that are unable to comply with these policies should use other recruiting resources, such as digital advertisements, commercial job boards or third-party agencies.

Career Services adheres to the guidelines in this policy to ensure quality of services. NACE’s operational procedures serve as the basic guidelines for Career Services regarding on-campus and online recruiting activity. Furthermore, Career Services reserves the right to modify these terms and conditions at any time and may develop additional procedures for candidates and employers to ensure effective operation. All decisions regarding employer recruiting activities are made at the sole discretion of Career Services and Arizona State University.

Employers’ eligibility
Career Services supports students’ prospective employment choices by allowing employers to participate in recruiting activities. To be eligible to recruit at Arizona State University, you must be an approved employer on the career management system. These employer recruiting activities include, but are not limited to:

  • Career fairs and mixers, both online and in-person
  • Candidate interviews
  • Information sessions
  • Employer tabling
  • Involvement in, and/or advising of, and/or sponsorship of any student clubs and organization activities
  • Online workshops
  • Engagement with students through the career management system, including but not limited to: resume books, profile searches and messaging
  • Posting degree-related and career-related opportunities through the career management system

Established guidelines for all employer recruiting activities permitted by Career Services ensure the quality of services offered and limit the risk to Arizona State University students, alumni, and other users. To participate in employer recruiting activities, employers must meet the following basic terms:

  1. Employers must be engaged in activities that are lawful in the state where they are performed.
  2. Employers must have and use an established organizational email address and operational website.
  3. Employers must have a complete and verifiable physical address that is non-residential where the work will be performed.
  4. Recruitment for any position must relate to bona fide existing or anticipated employment opportunities for which reasonable compensation is offered.
  5. Employers must not require a fee from the job candidate in order to be eligible to work for the employer, with the exception of select internship programs; these are decided upon on a case-by-case basis by Career Services.
  6. The rate of pay for these positions complies with federal, state, and local minimum wage and overtime laws.
  7. If offering an unpaid internship, the U.S. Fair Labor Standards Act guidelines (http://www.dol.gov/whd/regs/compliance/whdfs71.htm) must be met
  8. Project/contract work and full-time commission-only positions are reviewed and approved at the discretion of Career Services. Career Services does not accept commission-only internships or part-time jobs.**
  9. The employer complies with all applicable federal, state, and local Equal Employment Opportunity (EEO) laws (http://www.eeoc.gov/facts/qanda.html), worker’s compensation laws, workplace safety and unemployment insurance laws, according to the jurisdiction where the employment is offered.
  10. The employer complies with the Academic Affairs Policies and Procedures ManualACD 401, “Prohibition Against Discrimination, Harassment, and Retaliation” policy, and Career Services’ Employer Recruiting Policy. Employers must agree to adhere to the standards of ethical conduct and practice outlined by NACE and detailed by Career Services.
  11. The employer does not have any substantiated claims from peer institutions related to, but not limited to, fraudulent behavior, misrepresentation and/or bait and switch tactics.
  12. Employers must not exhibit or engage in unprofessional or inappropriate behavior, or behavior that is not deemed unacceptable by Career Services staff, while recruiting on-campus or virtually.

Career Services staff will investigate complaints by users of our services that may involve employers, job postings, or work assignments. If the complaint is substantiated, Career Services reserves the right to reject that employer’s future recruiting requests.

Scheduling of specialized institutions
Career Services schedules recruiting services for any school recruiting students through its facilities, provided that the program or programs generally require at least a bachelor’s degree for admission. The director may make exceptions.

Student Services Manual
Review the ASU Career Services Manual for a comprehensive overview of our recruiting policies here: ASU Career Services | Student Services Manual.