Under general supervision of the Accounting Manager, records and analyzes a variety of accounting transactions to ensure they are carried out in accordance with Generally Accepted Accounting Principles (GAAP) for governmental accounting that meet Salt River Pima Maricopa Indian Community’s objectives of the River People Health Center. This Job Class is treated as FLSA Exempt.
Essential Functions: (Essential functions, but may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.)
Examples of Tasks:
1. Reviews and analyzes a variety of accounting transactions involving State, Federal, Community funded programs and other funding sources. Ensures transactions are recorded properly, are debited/credited to the appropriate source/program and comply with GAAP for governmental accounting.
- Reviews monthly budget reports for appropriate expenditures and spending levels. Communicate budget deficiencies and issues to Accounting Manager and Controller to address with program directors/managers.
- Monitors, reviews, and analyzes general ledger and banking activity to; and ensure posting to proper accounts.
- Analyze expenses and prepare accruals.
- Prepares financial reports for grant, contract, and other funding sources.
- Detail processing and reconciliation of claims remittances for accounts receivable and collections.
- Prepares and assists with review of financial reports as part of the month end close.
2. Creates recurring journal entries in accordance financial closing schedule and deadlines using the standard journal entry upload template.
- Prepares recurring and manual journal entries.
- Provides and validates supporting documentation to substantiate journal entry.
- Ensures supporting and backup documentation are complete and straightforward.
3. Prepares monthly account reconciliations across multiple business units using SRPMIC standard format and reports discrepancies to Accounting Manager for proper resolution.
- Validates the general ledger and sub ledgers are reconciled with resolution to outstanding items monthly.
- Perform variance analysis of P&L transactions, including sample of transactions for appropriateness.
- Researches and resolves outstanding reconciling items in a timely manner.
- Creates adjustment journal entries required to correct balances of general ledger accounts
- Identifies and reports any discrepancies to Accounting Manager for proper resolution if needed.
4. Reviews and assists Pcard holders in managing purchasing card transactions through external credit card management system.
- Reviews and assists Pcard holder with purchasing card transactions.
- Identifies and communicates incorrect account string used by cardholder or proxy.
- Creates adjustment journal entries to correct coding errors.
5. Gathers and prepares data and documents for a variety of financial reports. Maintains appropriately filed documents for easy retrieval, report processing and for audit purposes
6. Provides assistance to Finance management team with respect to various accounting or special projects.
7. Assists with internal and external audits.
8. Assists with the preparation of budgets for HHS annually.
9. Consistently supports compliance with SRPMIC Policies and Procedures by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licenser requirements (if applicable).
10. Performs other job-related duties as assigned to maintain and enhance departmental operation.
Knowledge, Skills, Abilities, and Other Characteristics:
- Knowledge of the culture, customs, traditions, history and government of the Salt River Pima- Maricopa Indian Community.
- Knowledge of general accounting, auditing, and budgeting principles and practices.
- Knowledge of generally accepted accounting practices for governments (fund accounting).
- Knowledge of the financial reporting requirements of the State and Federal programs with which the Salt River Pima-Maricopa Indian Community is involved.
- Knowledge of 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Skill in reviewing and evaluating a variety of financial and budgetary records.
- Skill in understanding and applying complex rules, regulations, procedures, and guidelines.
- Skill in preparing a variety of computerized financial and budgetary records and reports.
- Ability to communicate effectively both orally and in writing.
- Ability to prepare and maintain accurate and timely records of financial transactions.
- Ability to utilize the personal computer and related software, such as, but not limited to:
- Excel – Must be proficient in Excel, able to perform tasks including, but not limited to: sorting, summing, and referencing other worksheets or workbooks in a formula, formatting functions, pivot tables, lookup function.
- MS Word – Must be able to, at a minimum, create memorandum, use tables and to use draw functions to create org charts and diagrams in Word.
- Outlook (or equivalent email/calendar software) – Must be proficient in use of email system, managing of calendar and scheduling appointments.
- MS Access – Basic knowledge of MS Access preferred, including but not limited to creation or importing of tables, basic query writing, and basic report creation.
- Ability to operate a variety of standard office equipment including calculators, printer, and copiers.
- Ability to adapt to changing work situations, assist others, and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure.
- Ability to comprehend and follow written and oral instructions and procedures.
Minimum Qualifications:
- Education & Experience – Bachelor’s degree from an accredited university in Accounting, Business Administration or closely related field and experience equivalent to three (3) continuous years of full-time professional level accounting work. In lieu of the Bachelor’s degree, candidates with an Associate’s degree from an accredited college/university in Accounting, Business Administration or closely related area and experience equivalent to five (5) continuous years full-time professional level accounting work will be acceptable.
The following are preferred
At least two (2) continuous years of grant or project accounting experience.
- Experience using PeopleSoft software
- Experience utilizing an electronic medical records system such as Epic, NextGen, Athena, or similar platform.
- FQHC (Federally Qualified Health Center) experience
- Healthcare administration experience
- Equivalency – Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.